CREDIT CARDS SET AS PAY TO ACCOUNT

This document is designed to show you how to setup and utilize the option to set a Credit Card to Pay to Account.  This would normally be done in the event that you wish to reconcile your Amex/Diners payments within RMS.

Step One:

Go to the Setup Menu, Accounts and select find.

Ensure that you have an account code named Commission.

If you do not then select 'Add', Enter a code and short description then choose Save and Exit.

Step Two:

Go to the Setup Menu, select the 'Credit Cards' button and choose 'Add';

Enter the Card Name E.G. Amex

Select 'Pay To' Account

Choose the relevant 'Account Code' from the drop down list (Commission).

Then Save and Exit.

Step Three:

When paying out reservation accounts to Amex it will be performed no differently to any other credit card receipt.  You will go into the account you wish to pay out and select receipt;

Select EFTPOS as the 'Receipt Type', enter the Receipt Amt, choose the correct Credit Type, fill in the Expiry, CC Number, Name & Authorization, then choose 'OK'.

The account will process as normal.  You can then check the guest out if relevant.

Step Four:

During each month you will receive a statement from Amex and or Diners stating the amounts that they have paid you less commission, this could be broken down in two ways;

1. They may break down each individual transaction showing each commission amount

2. They may send you a total of the commission taken for the month/week etc.

Once you have received this statement you will be required to pay them out through the company payments screen.  To do this go to the drop down arrow to the right of the Company button on the Top Tool Bar and choose 'Payments';

Choose the medium to search on, in this case it would be Amex.

Click once on 'Get Unpaid Vouchers', this will then preview any reservations you have paid off to Amex and the balance you paid off.

Next, select 'Receipt Details';

Enter the receipt details as shown above.  The total amount should be the total paid to you less Amex's commission kept.  Then choose 'Ok' this will take you back to the payments;

If you wish to print a receipt for this payment leave the tick as default.  If you do not then take the tick out of this option.

Lastly, you will need to allocate the money to each record, as per the amount paid.  To allocate money click once on the line of the record you wish to allocate to, then hit enter on your keyboard once, the Receipt Amt field will turn yellow, type in the amount you wish to pay and hit enter once more.  Repeat this action until you have allocated all of the funds.

If you have only received a total from the agent you will be required to breakdown the commission yourself, we suggest you do this as a whole amount allocated to one of the receipts only.

When you have finalised your allocation of money you will be required to click once on 'Pay Selected', and Exit.