Setting up Travel Agent Allotments

In order to setup Travel Agent Allotments you must first turn on allotments from the setup menu under general information option tab.

Now go to the drop down arrow the right of the setup button on the upper tool bar.  Choose travel agent, click search and edit the appropriate agent.

Go to the Allotment Tab and choose add, enter the Category name, the from and to date of your allotment, the number of rooms you have given to this agent from this category and the number of days you have given the agent as a release back.  Save and exit.

Using Travel Agent Allotments

When making a reservation and wishing to take a travel agent allotment please do the following;

There are two ways to check for travel agent availability;

ONE:
Using the Add Rooms button from the reservation screen, here at the bottom of the screen you will see a small table named travel agent.  Choose the dates require, the charge type and the category required, the table will show the number of available rooms to book in the A column.
A= Available
B= Booked
At the bottom of this table there is an entry for (House Use) these are the number of rooms either booked or available for the house to use.

TWO:
Using the availability chart, at the bottom where you see the word agents you should select the particular travel agent that you wish to make a booking for, change the date so that you can see the date required on the chart and click refresh.
This chart displays for each day and each category the number of rooms available.  To proceed with a reservation from here you can right click one on the day and category you wish to choose.

Using either of the above two options to view availability, once you get to the reservation screen you must ensure that you place the travel agent name into the travel agent field and save.

Please Note: If require the house can take an allotment from a travel agent for its own use.