**Trust Account Required:
This option should only be selected and tells RMS that you will be using a seperate Trust Account.
**Default All Receipts to Trust:
Defaults all receipt types E.g. Cash Cheque, Direct Debit to be trust receipts. Any trust receipts processed for miscellaneous items For Example, shop items, will pay to the Manager during the end of month payment.
**Default CreditCard Receipts to Trust:
Defaults Credit Card receipts to be trust receipts. Any trust receipts processed for miscellaneous items For Example, shop items, will pay to the Manager during the end of month payment.
Don't print Trust Receipts Automatically:
RMS automatically prints trust receipts each time one is processed onto an account. This option stops that automatic process from happening.
Allow General Transfers Before Departure:
RMS by default does not allow any sundry charges to be transferred to the manager until the reservation has been departed. This option over-rides that default E.g. allowing the manager to transfer all income from sundry charges to their general account before the guest has departed.
**Each Area must have an Owner:
Ensures that every Area added into your system has an owner associated.
Replace Owner Name with Acc No on Trust Receipts:
By default the owners name will appear at the top of the trust receipts, this option replaces the owners name with their account number in RMS.
Pay Extra Adults/Children to Manager View:
Charges within a tariff for additional Adults and Children will be paid to the owner. This option tells RMS to instead pay this element of the tariff to the manager.
Allow EOM to be rolled without running Pay Owner/Manager:
Allows the End Of Month to be rolled forward without paying the owners or manager.
Charge RMSOnline Charges To Property:
For those properties who have purchased the RMSOnline Module only.
RMS will automatically pass all RMSOnline charges to the owner for reimbursement to the manager.
This option will NOT charge the owner but instead leave the charges as a manager expense.
**Include Adhoc in Manager Expenses:
Those charges applied to the Owners Adhoc account will show under the Expenses area of the owners statement.
Pabx Charges on Adhoc Account:
Applies PABX charges for owner stays directly to the Owners Adhoc account, allowing them to be taken from the Owners income at the end of the month
**Print Duplicate Receipts:
Sets RMS to print duplicate Trust receipts.
Tariff GST Free if Area Owner
If an area is owned the system will not apply GST to the tariff for this area.
Calculate % Commission on Departure Charges
**On Gross Tariff Income:
Where any % End Of Month charge would be calculated off the Gross Income to the owner.
On Net Tariff Income:
Where any % End Of Month charge would be calculated off the Net Income to the owner.
Create Owner Income (Note: the below options can also be governed from each specific area)
On Receipt x days before Arrival:
Where the income to the owner is created when a receipt it applied to the account regardless of the reservation status. In essence paying the owner before the reservation arrives
On Arrival:
Where income to an owner is created once the reservation is arrived and receipts have been processed. Commonly used for Long Term rental accounts, where a reservation will stay over a two month period though income is to be released in the month it is receipted.
**On Departure (Fully Paid):
Create Manager Expenses on Departure:
End Of Month expenses are created onto the owners account once the reservation has departed, regardless if the account still has a balance.
Create Manager Expenses on Departure when fully paid:
End Of Month expenses are created onto the owners account once the reservation has departed and fully paid.
Pay Owner on Arrival if the Res is staying 28 nights or more
Where a 28 night reservation may cross over two months, this option will tell the system to pay the owner for this reservation on its arrival, therefore the owner will not have to wait 2 months for the monies.
Pay Manager By
**EFTPOS:
Manager payment will be included in the Owners EFT file.
Cheque:
Cheque number will be provided to allow payment to the manager by Cheque.
Trust Lots
Total No of Lots
The total number of lots entered must be matched by allocating to the different areas within your system.
Master Owner
This is the master account that all income will be pooled into until pay owner/manager is ran. This requires a master owner record to be added into your RMS system, normally with the surname of master. Once added you can then select this owner record from the list when you click once on the ... button.
Columns:
These columns are optional and adjust the layout of the owner's statement, creating columns for the End Of Month expenses within the income area of the statement.
The options for each column come from GL Code Groupings. For information on creating groups click .
Show Future Bookings up to x:
By ticking this option RMS will list the future reservations for that specific area. Details provided on the owners statement are; Name, Res No., Travel Agent, Area, Arrive/Depart, Pax & Nights.
Owner Statement Note:
This is a global note which will appear at the bottom of all Owner Statements.
