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Options No of Days to Rollover Repeat Charges into the Future: Specify the number of days in the future the Repeat Charges (long term rents) are to be posted on the accounts. This option is provided to allow a statement to be produced in advance, to facilitate payment in advance. Used in conjunction with Long Term Tenant reservations. Create rolled forward rentals in the future When accrual accounting is being used, any future charges will be allocated to the period in the future they applied to, regardless of any early payment. Amount per Corner (Used in Rental for Area Calculation) Used in the Shopping Centre version only. No of days to display in cash account The Cash account is a system provided account which records receipts without allocating charges to client or reservation accounts. The cash account as a rule of the system will never display an outstanding balance. This setting determines the number of days in the past to be displayed in the cash account. Commonly set to 1. Use lowest discount when more than 1 Tariff Period Selection will ensure that the lowest discount is applied when the reservation period straddles two charge periods or seasons. Create charges for future reservation today Charges will not normally be allocated to accounts until the period relating to that charge has been reached. Selection of this option will place charges on accounts immediately, using today's date instead of the date that the charge is applied for, which permits early issuance of statements/invoices, containing all charges. Allow Use of Same Account on Copy/Repeat Reservation Do not apply this setting without speaking to your Trainer first. Not applicable for Owner accounting. Allow Same GL Code on Categories Selection of this option allows you to assign the same GL Code to each type of accommodation you provide. We do not suggest that you choose this option as it can make some statistical reporting redundant, please speak with your trainer before setting this option. Create Tour Charges with Tour Date Used with the Tour Module, this option will create the charge for the Tour onto the reservations account using the date the Tour is to commence rather than the accounting date. Phone Charges Here you have three (3) choices if you have ordered the PABX module, there are three ways that phone charges can appear on a guest account. Please select the one you require. Accum Total Calls into One Transaction This will add all calls made by the guest for their entire stay into one transaction. Accum Daily Calls into One Transaction This will add all the calls made by the guest for each individual day into one transaction. Create Calls as Individual Transaction Each call made by the guest during their stay will create another transaction on their account. Create the Tariff These options set the tariff parameters on the guests account, select the option that best suits your needs. Create Nightly Tariff Will display the charge for each night, adding each night's charges as it is reached. Used in conjunction with End of Day, part of the Night Audit procedure is to roll over nightly tariffs. Create Total Tariff Shows the total charge for the reserved period in one transaction; E.g. Accommodation 01/01/10 to 05/01/10 $650.00. User to Choose Permits the operator to decide which setting is to be applied on a reservation by reservation basis. Not recommended in most cases due to accounting procedures. Day of the Week Sets the tariff tables to default to Days rather than Nights. The day's option will apply at properties where a different rate is charged on particular nights E.g. weekends. On Res Creation Creates the tariff charge on the reservation account once the reservation is saved. Only recommended for those properties that choose to create the total tariff, not recommended for nightly tariff properties. By default if not selected RMS will create the tariff when the reservation is checked in. Calculate % Package Component of Tariff after Discount has been applied This is a specialised setting which may be used when package tariffs include a component which is calculated as a percentage of the tariff. This setting tells RMS to not calculate the % package component of the tariff until after the discount has been applied. Allow Split Tariffs This feature activates an additional tab in the reservation screen. It will allow you to attach two clients to a single reservation, you may then set rules to split the tariff between the reservation account and the secondary clients account on an amount or percentage basis. Not applicable for Owner Accounting. Show 'Discount' Wording When selected, the word Discount will appear in place of the actual discounts description. Split Accounts Split Accounts Required The reservation account may be split to isolate certain charges E.g. You may have an accommodation account and an Extras account; this can be renamed to suit your properties terminology. Use Multiple Accounts for Gas/Electricity/Water: This option is only seen if the Gas/Electricity/Water Module is activated; If selected three additional accounts will display on each reservation, one for each utility. Requirement Charges on ….. (1): Directs all charges for requirements to this account; If not selected, all requirement charges will automatically go to the extras account. PABX Charges on ….. (2): This option directs all charges for the PABX interface to this account; If not selected, all PABX charges will automatically go to the Extras account. Currently not for Owner Accounting POS Charges on ….. (3): Re-directs all charges from the POS interface to this account; If not selected all POS charges will automatically go to the extras account. Currently not for Owner Accounting End of Day Use End of Day Processing When this option is selected, the end of day procedure (accounting date) will not roll to a new date until instructed by an operator. This option is used at sites where the accounting date is advanced at times other than midnight. If not selected RMS will use the computer date to govern the accounting system date, therefore will automatically roll over at midnight. Accounting System Date
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