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Options System Type This option indicates the type of system you have purchased from RMS. Time Increment Choose from 15 Minutes, 1/2 Hour or Hourly. This will govern how much time their will be between the departure and arrival of reservations. If you are using a facility system it will also govern the time increment shown on the Reservation Chart. Country Running From Informs RMS which country you are running RMS from, this will change the currency symbol etc. Choose your country from the drop down list. Code This will be completed by your RMS Trainer if required during the setup process. Lic No This will be completed by your RMS Trainer if required during the setup process. Process Late Fee on Startup This option works in conjuction with Late Fees under the Accounting menu, click HERE to learn more about Late Fees. If you have long term rentals and wish to charge them a late fee if their rent is not paid on time this option will process those late fees on startup of RMS as required. Use Electricity/Gas/Water Meters Used commonly in the Caravan Park system of RMS, this feature allows you to enter meter readings and charge them back to your in house guests. Allow Area in more than one Category This feature allows you to allocate an individual area to more than one category. E.g. You have a three (3) bedroom apartment, where doors can be locked off to turn the apartment into either a 1, 2 or 3 bedroom apartment. Therefore you would have 3 different categories (1, 2 and 3 bedroom apartments), you would have 1 area #10 that shows in all three types. TIP: Speak to your allocated trainer before turning on this feature in your RMS system. **y using this feature the area will show multiple times on your booking chart Use Membership Database Coming Soon to RMSWeb! RMS has interfaces with different Membership Databases, these include BIG4 and TTP. Data Path Coming Soon to RMSWeb! Use Credit Card Use Credit Card This area of the setup has three (3) features which it can control; 1. To you to charge an additional % on all credit card payments taken in the RMS system. 2. To turn on the feature of RMS automatically deleting and credit card information against client records. 3. To use your own payment gateway in the RMS Online module. Remove Credit Card No x Days after Departure This will automate RMS on start up to delete the credit card details from the client details on a reservation x days after the reservation has departed Remove Credit Card No x Days after Client has been Created (No Res) This will automate RMS on start up to delete the credit card details from the client details x days after the client record has been created and no reservation is attached. Gateway Provider This feature requires specific setup and hardware, please contact sales@rms.com.au Email Settings SMTP Server If you wish to email, letters, receipts, tax invoices and owner statements from your RMS system this field must be completed with your email server address. You can obtain this address from your Internet Service Provider or by your local technician. Note: If you are using RMS Cloud, do not change this setting. My outgoing server (SMTP) requires authentication Used in conjunction with the SMTP server field, if your outbound mail requires a username and password this would need to be ticked. You can obtain this address from your Internet Service Provider or by your local technician. Note: If you are using RMS Cloud, do not change this setting. Word Processing RMS Text 2 Editor is the default word processor. It is faster than Word and can create pdf attachments to your emails. If you have Word installed you may select this as your word processor, if you are using Word 2007 or higher you will need to change its default save options to save files as doc extension instead of docx. Purge Month System Updated to The last month RMS updated the monthly figures – this is required to ensure YTD Reports remain accurate. The Update Monthly Figure button at the Main Menu under Reports should be selected on the first working day of each month to permit last month's data to be made available for reports. This field will only need to be set once and should be set the first time to the previous month/current year. Purged up to The date the system has been purged to. This field will automatically be set by your system. Purging allows you to remove old reservations, clients and accounts in your system up to a specified date. Months to Keep Data Select the number of months to retain Reservation, Long term, Boomgate (only required if you are using the RMS Boomgate Module) and Client data when purging the system. Below is the recommended number of months; Reservation Data 24 Long Term Transactions 6 Boomgate History 6 Client Records 48 |
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