From any screen within RMSWeb
Click once on Setup on the Navigation bar
Choose Housekeeping from the list
Choose Housekeeper Tasks from the sub list
Click once on Add
1. Enter a Description for your Task
As per the below screen shot we have named this Service. The tasks of Pre Check Arrival and Departure are automatically build into your RMS system and
cannot be deleted.
2. Tick if this Task Requires a Linen Change
When this option is selected, RMS will calculate the linen required and include the quantities needed for each linen item on the Housekeepers Report each
time this Task is scheduled, provided you have set up Linen and Bed Configuration as described above.
3. This Task is a Departure Clean
When this option is selected, RMS will indicate each room which is departing by adding (Out) in the notes field on the Housekeeper Report and extends the
frequency table by 5 days to allow departure tasks to be deferred.
3. Select your Tasks Frequency
Establish when the Task is to be included on the Housekeepers Report by combining choices from the three columns in the frequency table.
A. Every - represents that this schedule becomes active exactly after that period of time.
For Example:For a task to be performed daily, select Every (Day)
For a Task to be performed every second day, select Every 2nd (Day)
For a task to be performed every third Monday, select Every 3rd Monday
Please note that in choosing Every, the reservation will appear on the Housekeeping Report after the number of days chosen. E.g. Every 3 Days. If you have a reservation in for 4 days, this Task will appear the day before departure.
B. On Average Every - the system will "best fit" the total number of occurrences of this schedule within the period of this reservation.
For Example: If you chose to perform the schedule Average Every 5 days and the reservation was staying 6 nights, RMS would calculate that there is a need for 1 occurrence of this schedule and fit that occurrence neatly between the arrival and departure date. In this case after 3 days: therefore more evenly spacing the
occurrence of the schedule during the stay.
C. On The - select 'on the' when a task has a particular occurrence.
For Example: If a Task is to be scheduled for the first Monday, select on The 1st Monday
4. If the Frequency Falls on a
Tasks may be scheduled away from Arrival Date, Weekends, Housekeeping Holidays and Departure Date. The default selection for Weekends and Housekeeper Holidays is to perform the Task on the Day and the Arrival and Departure Date to be excluded but if the other options are selected, the Task will be rescheduled
to appear on the Housekeeper report accordingly.
5. Cleaning Time Allocation:
** This element is optional
Categories which have been selected to be included for Housekeeping will be listed in this box. The expected duration for the Task maybe added here to have it
appear on the Housekeeper Report. If the Housekeeper Roster is to be used, each task must have a duration entered.
Various times for the Task may be set for particular categories to cater for variations caused by room layouts, access etc.
6. Click once on Save/Next to enter further Tasks. Click once on Save/Exit when complete.
Housekeeper Tasks Search Screen:
The Tasks search screen will show a list of all Housekeeping Tasks entered by default.
You may filter the list to find the Task you are after by using either the Filter By or Search options on the bottom left hand side of the screen.
Filter Option is Task Description.
The columns on this screen are able to be widened by click, hold and drag mouse function, left or right, the column you wish to decrease or increase.
To move the column order, click and hold the column title you wish to move, keeping the mouse button down drag the column left or right to the desired area you
wish for it to show, release the mouse button to drop the column into position.
