From any screen within RMSWeb
Click once on Setup on the Navigation bar
Choose Accounting from the list
Choose G/L Acc Codes from the sub list
Click once on Add
Account Codes attach to your sundry charges and categories, they are utilized in the financial reporting of RMSWeb.
Accounts record and group each charge raised in RMSWeb. They are a record of your income and you may establish as many accounts as needed. Ten (10) system account codes will be set in your database, these cannot be removed. They are;
CC Commissions, Deposit, Internet Charges, Phone Charges, Refund, RMSOnline Credit Card Fees, RMSOnline Transaction Fees, Suspense Charge, Suspense Receipt, Trust Suspense.
1. Enter a General Ledger Code.
General Ledger Codes may be alpha or numeric characters or a mixture of both. It is recommended that the General Ledger Code be the same as used in your external Accounting system For Example: MYOB or Quick books.
2. Enter a Description.
The short description will appear in reports.
3. You may enter a Long Description.
The long description can be used as a mail merge field to provide more detail than the short description.
4. You may associated a Grouping.
Grouping provides an ability to place similar accounts in a group for reporting purposes, with a sub total for each group. Groupings are established under Setup, Groupings, Groupings – it is recommended that Groupings are established before adding Accounts, thus avoiding the need to add Groups to General Ledger Codes at a later time.
5. If you use the Trust Accounting module you may associate a Trust Grouping.
Trust grouping is only used when the Owner Accounting module is used and tells the system which charges to include in which EOM income expenses column of the owner statement.
6. Click once on Save/Next to enter further General Ledger Codes. Click once on Save/Exit when complete.
G/L Acc Codes Search Screen:
The G/L Acc Codes search screen will show a list of all general ledger codes by default.
You may filter the G/L Acc Codes list to find the code you are after by using the Filter By option on the bottom left hand side of the screen.
Filter Options are GL Code or Description.
The columns on this screen are able to be widened by click, hold and drag mouse function, left or right, the column you wish to decrease or increase.
To move the column order, click and hold the column title you wish to move, keeping the mouse button down drag the column left or right to the desired area you wish for it to show, release the mouse button to drop the column into position.
