From any screen within RMSWeb
Click once on Setup on the Navigation bar
Choose Accounting from the list
Choose Credit Cards from the sub list
Click once on Add
Create a list of credit cards accepted at your property here, to display for selection when placing a receipt. The Deposit slip will assemble cards by card type.
Credit Card Details:
1. Enter the Card Info
Enter the name of the credit card.
2. Select the appropriate Pay To option
Select Pay to Bank for cards which will remit money directly to your bank account without delay Eg. EFTPOS transactions. This is the preferred method for Credit Cards.
Select Pay to Account where vouchers must be presented for payment and income payment will be delayed by this process Eg. American Express
An account code will need to be completed if pay to account is selected, the account chosen will normally be Commission. See G/L Acc Codes if you do not have this general ledger code.
NOTE: Turning on this option will add an additional procedure to run in order to correctly pay off those cards set to Pay to Account. For further information on Credit Cards marked as Pay To Account See Financials (coming soon to RMSWeb)
3. Click once on Save/Next to enter further Credit Cards. Click once on Save/Exit when complete.
Properties Using Owner Accounting Module:
Specify the percentage of the charge to pay to the owner in the "Charge to Owner" field provided. This is the % of the receipt that will be charge to the owner each time this credit card type is chosen.
If the "Separate Banking for Reconciliation " box is selected, the Bank Reconciliation report will list cards grouped by each card type. This would commonly be chosen for both Amex and Diners.
Properties Using RMSOnline Module - Manual Credit Card Option:
If you have taken the option of Manual Credit Card processing with RMSOnline you will need to tell RMSOnline which credit cards you will accept on your payments page, therefore for each card you will accept online please tick the option "Show in RMSOnline".
Credit Card Online Fees:
Online fees can be used for two (2) reasons;
1. To charge an additional fee to the owner of the area if you are using the owner accounting module.
2. To charge an additional fee for online transactions.
Important Note: This tab will only be activated if you have ticked the option for Credit Cards in the Property Options > Options Tab. Click HERE to learn more.
Credit Cards Search Screen:
The Credit Cards search screen will show a list of all cards by default.
You may filter the Credit Cards list to find the card you are after by using the Filter By option on the bottom left hand side of the screen.
Filter Option is Credit Card.
The columns on this screen are able to be widened by click, hold and drag mouse function, left or right, the column you wish to decrease or increase.
To move the column order, click and hold the column title you wish to move, keeping the mouse button down drag the column left or right to the desired area you wish for it to show, release the mouse button to drop the column into position.
