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Travel Agents
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| Click on the Set Up Ancillary arrow, upper tool bar then select the Travel Agents option, then Add button to display the Travel Agent set up screen.
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| Add any agents you wish here, to provide a record of origin of reservations and/or to set up commission arrangements.
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| The contacts screen is accessible once the first screen has been saved.
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| RMS will record commissions and maintain an account to provide evidence of activity and amount of commission due.
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| See Management Reports, Travel Agency Commission.
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| Enter the name in the travel agent field and any other details that you require, Eg. Address, Phone etc.
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| Account Code:
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| Using the drop down arrow select the account code you wish to allocate the commission to. You may decide to create an account for each Travel Agent , to provide detailed records of commission paid to each agent, or you may use one account fro all agents. We suggest you discuss any account structures with your accountants as tailor RMS to meet your reporting requirements.
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| Commission:
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| Enter the commission % that you wish to deduct from the accommodation charge.
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| Commission no greater than:
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| You must enter a dollar figure which limits the commission taken. If there is no limit enter 9999.99.
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| Contacts Tab:
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| If your travel agent has particular individuals which you deal with then you can enter them into the Contacts tab. These contacts can also be attached to a reservation under the contact field under the reservation column.
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| Charge Type Tab:
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| If you have chosen the option to apply charge types to travel agents you will be required to set this screen. All charge types which you have setup in your initial setup menu (See page 53) will appear in the left hand side of this screen. If you wish a particular travel agent to have access to this tariff you must move the charge type associated with this tariff to the right hand side by highlighting the particular charge type and clicking once on the arrow pointing to the right.
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| If you have selected to apply the "Charge Types to Agent " option, each agent will only be able to use the tariffs you have specified here.
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| Allotments:
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| If you have only allocated 6 rooms out of your 20 to a particular travel agent to sell, then you must enter this information into the allotments tab.
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| Each allotment must be applied against a particular category, have a start and finish date, number of rooms held and the assigned release back for that agent. ie the number of days in advance of today that the allotment will be returned to the house.
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| Save and Exit.
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| The CHM file was converted to HTML by chm2web software. |