Travel Agent Commission for Trust/Owner Accounting

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In Trust/Owner Accounting Module, where you give the Owner the Net amount received and charge Departure Commissions on this Net amount, you need to set up the Reservation based on one of the 2 options below:

Option 1: Non reportable for Travel Agent Commission
Enter the net rate as the Base Tariff. eg. If the Gross Accommodation is 100.00 but you will only receive 90.00 from the Travel Agent, overwrite the Base Tariff and change to 90.00.

This option will not show any reference to the Travel Agent Commission amount anywhere in RMS and therefore makes this Commission non reportable.


Option 2: Shows Travel Agent Commission on Account and is Reportable
Utilising this option, the Gross accommodation is posted as well as a credit note on the Guests account. Therefore, this is reportable on the Charge Report as a credit as well as the Discount Report.

1. Setup a Discount for Travel Agent Commission

In Setup Drop down menu, select Discounts.

Click Add.



No Greater than applies to all Tariffs posted: This determines whether the Discount is capped each night or as a total across all nights.

Discount Name:

Enter the description of the discount; this description will appear on the account. Eg Travel Agent Commission

Account Code:

Using the drop down arrow select the appropriate account code you are using to record discount given. If you are using multiple discounts, it is recommended that each discount have its own account code. This will provide maximum information and is standard accounting procedure.

Property:

This field is only required if your database is a Multi Property database.

If the discount can be used for all properties leave the default ALL

If the discount can only be used at 1 property, select the property name from the drop down selection.

Percentage:

Complete the % amount to be applied to the tariff.

Enter an amount if you have a cut off figure for the discount E.g. 10% no greater than $50.00

If you have entered an amount no greater than and you wish this to apply to all tariffs created then tick this option.

If you wish to include the package component in the percentage calculation then tick this option.

Amount:

If your discount is a dollar figure rather than a percentage choose this option and enter the amount of the discount.

2. Procedure for Travel Agent Commission on Reservation
Using Example of 100.00 Gross, with 10% Travel Agent Commission making Nett rate of 90.00 to show on Reservation account.

When making reservation, fill in details as follows:

In Base Tariff, enter Gross Accommodation amount eg 100.00

In Discount field, click on Drop down arrow and select Discount as set up above.



When the guest checks in and the Tariff is created on the Account, the Gross Accommodation of 100.00 will post as will 10.00 credit leaving balance 90.00 as shown below.



Once departed and paid, the owner receives 90.00 Income and gets charged departure expenses on 90.00 eg. Managers commission, cleaning etc depending on your Letting Agreements.

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