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Sundry Charges
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| Go to Setup Menu from the Upper Tool Bar, choose Sundry Charges, then select Add.
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| Sundry Charges appear on client Statements and Invoices. They are linked to Account codes and there is no restriction as to the number of Sundry Charges linked to each account.
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| A list of Sundry Charges reflecting your properties operations can be established, and then linked back to the Account codes which reflect the general ledger system your property uses.
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| Description:
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| Enter a Description which is descriptive of the charge. It is this description which appears on client accounts and statements.
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| Sell Price Level 1:
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| If the price is constant enter the price here. If the price is variable, leave the field blank and enter the appropriate price when placing the charge on an account.
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| Supplier:
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| This field is no longer functional in RMS.
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| PLU:
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| This field is no longer functional in RMS.
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| Late Fee:
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| Using the drop down arrow allows you to attach a late fee to the sundry charge. See Setup, Late Fees for further information.
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| Credit Note:
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| This is general information only as properties frequently have established practices when appying credit notes/ refunds etc to accounts. Your accountant should be consulted to determine the best procedures for your property.
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| Please be aware of the ramifications of using assigned and unassigned credit notes, journals and vouchers to adjust accounts in RMS.
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| Select if this is to be a credit charge. The account balance will be reduced by the amount of the credit applied, or a credit balance will be increased.
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| Particularly when using accrual accounting, the credit should be an assigned credit, allowing RMS to adjust the general ledger account and making the credit funds available for refund, if appropriate.
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| Unallocated credit notes can be used to apply a negative charge to a customer account, but unallocated credits do not release funds for refund purposes.
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| The Unallocated credit note will reduce the amount of the 1st available charge that has not yet been funded fully by a receipt.
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| Unallocated discounts should never be used to put an account in credit for the purpose of providing a refund.
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| Unallocated Credits do not show separately on the cash reports and will eventually reduce the amount of another charges account code total by the amount of the credit note.
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| Unallocated Credits do show separately on the charge reports.
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| Cost Price to Sell Price Level 4:
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| No longer functional in RMS.
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| Refundable:
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| To be selected for chargeswhich are to be refunded in the future. eg. Key Bonds etc. These charges will appear on the Bonds Held report.
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| Meal:
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| Only used by Defence sites.
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| Tax Type:
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| Select the Tax type to apply.
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| Owner Accounting:
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| Sites using Owner accounting must complete this section for Sundry Charges which are to be applied to Third Party Payments.
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| Click on the down arrow to display the list of Third Parties and select the entry this sundry is to apply to.
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| Select Owner Income(Trust) for any income you wish to give the Owner. eg Rent for a Permanent Tenant.
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| Additional Taxes:
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| These additional Tax options are provided for countries where more than one Tax is applied to certain charges. eg Luxury Tax, tourist Tax etc. Set the parameters as required for each additional Tax.
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| PLEASE NOTE: Once a Sundry Charge has been used in a reservation it is not possible to change some of the settings eg Tax and Pay to settings. Amounts may be changed.
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| If there is a Sundry Charge which is no longer required, place XXX in front of the description and it will only appear a tthe end of the list and XXX will act as a warning to not use that charge.
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| The CHM file was converted to HTML by chm2web software. |