Receipting
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Receipting Screen:  
To access the receipt details screen from within the account, click once on the receipt button at the bottom of the screen.  
 
receiptdetails  
 
Receipting Deposit:  
All deposits are paid onto the guests' account where the booking will be in credit until such time as the guest is checked into RMS. The guests' accommodation charges automatically post to their Account on check in.  
 
1.   Once in the Guest Account, Select Receipt.  
 
2.   Select the Payment Method on the left hand side. E.g. Cash, Cheque, Credit Card or Direct Credit (payment directly into your bank account)  
 
3.   Enter the payment amount beside the appropriate account in the Receipted Amt column.  
 
4.   Depending on the Payment Method chosen, you will need to enter in Chq details, credit card details etc. If cash is given, enter in the amount Tendered as the exact amount the guest has paid. Press tab and it will show how much change to give.  
 
5.   Click OK.  
 
 
Receipting Once Guest is checked in:  
1.   When the guest comes to pay their account, go into the account in their reservation.  
2.   Follow from Step 2 Above.  
3.   If the guest wishes to pay both Accommodation and Extras (if you have split accounts turned on), enter in the applicable amounts in the receipt amt column on the top right hand side.  
 
Vouchers:  
The following steps are the most efficient way to handle vouchers in RMS;  
 
1.   Go to the drop down arrow of guests on the upper tool bar and choose Add  
2.   Enter the voucher number into the Group Name field starting with V  
3.   Enter the purchasers details unless you know the details of the receiver  
4.   Save the Guest details  
5.   Go to the Guest account and receipt the money for the voucher  
 
This will show on the Debtors Ledger under Vxxxxxx. When the receiver of the voucher makes their reservation, follow the steps below:  
1.   Make the reservation  
2.   Select Search on Group Name and then type V followed the voucher number in the search box and hit Enter.  
3.   Select the correct voucher from the list  
4.   Change the surname etc to the guests details making the reservation  
5.   Save the reservation  
6.   Note the reservations account number (top right corner)  
7.   Go to the client/ guests account  
8.   Right click once on the receipt  
9.   Select to transfer  
10.   Type in the new reservation account number  
11.   Save.  
 
Journal  
Journals in RMS are used to make accounting corrections. A journal debit cannot be used to refund against.  
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