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Night Audit
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| RMS is used in a wide variety of properties with diverse reporting and operational models. The reports usually used during night audit, or close of day procedures have been grouped in the Night Audit Reports menu and you may decide which to use at your property.
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| Included here is the Open New Day routine which advances the accounting date. It is used when you wish to advance the date manually rathe rthan allow it to happen automaticaly at midnight. Sites using this feature will need to perform this action daily. It is no longer necessary to obtain a daily password from RMS to roll system dates inthe past however it is not possible to roll into the future more than one day in advance.
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| EXAMPLE OF NIGHT AUDIT PROCEDURES
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| This procedure needs to be completed on the SERVER and all workstations should be logged out of RMS
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| Print an IN HOUSE report with PABX Ext and sort by Surname – Go to Report Menu, Daily, IN HOUSE
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| · This report can also be printed through the IN/OUT screen, once the details appear on the screen and then press PRINT.
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| Print an ARRIVAL LIST for the next day - Go to Report Menu, Daily, Arrival List
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| · This report can also be printed through the IN/OUT screen, once the details appear on the screen and then press PRINT.
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| Print a DEPARTURE LIST for the next day - Go to Report Menu, Daily, Departure Report
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| · This report can also be printed through the IN/OUT screen, once the details appear on the screen and then press PRINT.
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| Print a CASH TRANSACTION REPORT - Go to Report Menu, Accounting, CASH TRANSACTION
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| · Balance the daily receipts with this report and ensure that all balance
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| · Check balance with the cash takings, Cheques and credit card terminal balances
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| Settle the credit card machine once balanced
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| Close the bank within RMS - Go to Report Menu, Accounting, DEPOSIT SLIP
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| · Select Deposit Slip and Close, then build once it appears on the screen close
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| · From the same screen, select EFTPOS Summary and Close then build and once it appears on the screen close.
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| Go to the UTILITIES Menu and select Update Nightly Tariff, the following will appear
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| · Press the Preview button, this will generate a report to enable all rates to be checked before posting them to all accounts. This can be printed once it is generated.
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| · Once all rates are correct, press UPDATE NIGHTLY TARIFFS and this will post all rates to all accounts, once posted press OK and a summary will print.
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| Close the PABX Processor, this is small phone icon located in the bottom right corner, click on it and select EXIT then YES.
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| From the NIGHT AUDIT menu select OPEN NEW DAY
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| · Do you want to Run the End of Day Process? – YES
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| · Close off end of day? – YES
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| A pop-up message should indicate that the date has changed to the following day. Once this has been completed, close the screen and return to the main report menu.
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| Run the NIGHT AUDIT REPORT – Go to Report Menu, NIGHT AUDIT
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| The following screen will appear, select the date and then ensure all squares are ticked and build this report.
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| Once the report appears on the screen, select the print feature and print this report.
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| · Ensure this reports balances this all other reports – Cash Transactions, Suspense Charge Report, Ledger Movements are correct and balance.
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| The CHM file was converted to HTML by chm2web software. |