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Area Tab
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| Go to the Setup menu, upper tool bar then select Category/Room, highlight the desired category then select the Area button, then Add.
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| Area:
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| Add a unique unit number. This can consist of alpha and numeric. Unit numbers appear on many lists and reports; thought given to the allocation of numbers may make it easier for staff to identify rooms from lists.
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| Acc Code:
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| This field allows you to select an account code for a specific Area.
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| This feature is generally not used by Accommodation properties as a rule, however it is still an optional field.
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| Entering an account code in here that differs from the account code you have attached to the actual category would mean that the revenue for this area would be seperate from the category group.
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| Status:
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| The default status of 'Vacant Clean' is attached to areas as they are added into your system.
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| If you have chosen to use the Housekeeping module of RMS the system will automatically change status as reservations arrive and areas are cleaned. See also Warn if Room is Dirty setting in General Information, Reservation Tab.
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| Max Occupants:
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| This field sets the maximum number of occupants per individual room. This field would over-ride the maximum number of occupants on the category and would only need to be completed if the number of occupants in this rooms differs to that of the default set at the category level.
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| See General Info, Reservations Tab for settings associated with this field.
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| Room Manager:
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| Select the RMS user who is to receive email noticiation of internet bookings, if not the generic property email address - Facility sites mainly.
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| Grouping:
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| Rooms may be grouped for reporting purposes. Eg: Double Rooms, Powered Sites, in addition to belonging to a Category. Select from the drop down arrow. See also Set Up, Groupings. This would allow you to print your housekeepers report by this grouping.
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| Statistics:
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| This options defaults to be ticked. Leaving this option on allows you to retrieve statistical information including occupancy reports.
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| In active areas should be removed from statistics as should Interconnecting Master areas.
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| Ticking this option makes the area inclusive to the statistical reporting available within RMS and is also one step to making the area available to RMSOnline if you have purchased this module.
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| Leisure Link:
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| This option is only selected if you have purchased and activated the Leisure Link Connected option under Setup, General Information, Options tab.
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| Suite:
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| No longer Functional.
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| Res Type:
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| If you wish a particular res type to appear on the reservation details screen when this room is selected you may slect that Res Type from the drop down list .
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| Travel Agent:
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| Using the drop down list, this feature enables you to allocate a specific Travel Agent to an area. Each time the area is selected for a reservation the travel agent field on the reservation details screen will populate as per the setup of this area.
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| Default Zone:
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| Used with the BoomGate interface, to assign a specific area to a specific Zone within your property. See Modules, BoomGates for further information.
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| Create Owner Income:
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| For Owner Accounting and Trust Accounting properties only.
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| By default this option will be set to "Use Global Setting from Account Setup" which means it will read from the option you have chosen under Accounts/ Setup/ Owner Accounting Tab. You would only change this option if this area differs from that global setting.
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| See Acounts/ Setup/ Owner Accounting Tab for further details.
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| Extras:
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| Coming in 8.11
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| The CHM file was converted to HTML by chm2web software. |