|
Account Setup - Options Tab
|
Previous Top Next |
| Go to Setup from the Upper Tool Bar, choose Accounts, and select the Setup button.
|
|
|
|
|
|
|
|
|
| No of days to Rollover…:
|
| Specify the number of days in the future Repeat Charges are to be placed on the account. This option is provided to allow a statement to be produced in advance, to facilitate payment in advance. See also Repeat Charges.
|
|
|
| Amount per corner:
|
| Used in the Shopping Centre version only. Calculation based on the number of Corners setup within the Add Area/Description Tab.
|
|
|
| No of days to display in cash account:
|
| The Cash account is a facility which records charges & receipts which do not specifically lie with a reservation or client account. This setting determines the number of days worth of transactions to be displayed in the cash account.
|
|
|
| Phone Charges:
|
| Here you have three (3) choices if you have activated the PABX module tab, that phone charges can appear on a guest account.
|
| Accum Total Calls into One Transaction - where only one transaction will be seen for all phone calls made during the guests stay.
|
| Accum Daily Calls into One Transaction - where all calls for each specific day will be shown as a daily total.
|
| Create Calls as Individual Transactions - Where each call will show as its own transaction on the guests account.
|
|
|
| Use lowest discount when more than 1 charge period:
|
| Selection will ensure that the lowest discount is applied when the reservation period straddles two charge periods.
|
|
|
| Print Unit on Receipts/Statements before arrival:
|
| When selected, the Area which has been allocated for the reservation is printed on invoices and statements before their arrival.
|
| Properties electing not to advise clients which area they have been allocated should not select this setting.
|
|
|
| Print Receipt only:
|
| Prints the amount received only – charges will not appear on the receipt, only the actual receipted amount will show.
|
| This option must be selected if Owner/Trust accounting is being used
|
|
|
| Def. Pay't to Outstanding balance:
|
| This sets the default entry on a receipt to the outstanding balance of the account. This setting can lead users to forget to change the amount, when other than the outstanding balance is offered. It is most suitable in situations where the outstanding balance is always paid.
|
|
|
| Show Receipts on Tax Invoice:
|
| Select this setting to display receipt amounts on tax invoices. If not selected only the charge amounts will be displayed.
|
|
|
| Create charges for future reservations today:
|
| Charges applied to accounts today for future arriving reservations will by default use the arrival date of the reservation for the charge date.
|
| Selection of this option will place charges on accounts immediately using todays date instead of the reservation arrival date.
|
|
|
| Create rolled forward rentals in the future:
|
| Used in conjuction with the earlier option "No of Days to RollOver Repeat Charges into the Future" this option tells your RMS system that when it rolls the future repeat charges to use the future date of when that repeat charge relates to.
|
|
|
| Allow Use of Same Account on Copy/Repeat Reservations:
|
| Activates the option to use the same account when using the functions of copy or repeat reservations, meaning that the same account will stay with each reservation in essence creating 1 large account over many stays.
|
| Not advised for those properties who choose to create total tariff.
|
|
|
| Create Tax Invoice for Selected Charge:
|
| When this option is selected RMS will only print a tax invoice for the highlighted charge on an account.
|
|
|
| New reporting for Receipts and Statements:
|
| This option is no longer used in RMS and will be removed in 8.11.
|
|
|
| Allow same GL code on Categories:
|
| RMS default settings require a different account number for each Category but this option overides the default if you wish to use the same GL account code for more than one Category. eg if you have one Accommodation Revenue account code and wish to apply it to all of your categories.
|
| It is advisable to have individual account codes for each category and then apply a grouping to each of the account codes which will then allow you to not only see the revenue made against each account code but will also supply you with a total for all accommodation revenue.
|
| See Groupings for further information on how to apply this setting.
|
|
|
| Alternate Tax invoice/statement /receipt
|
| These fields are supplied where you have designed your own tax invoice/statement or receipt.
|
| You will be directed to enter a file name in these boxes if you are using alternate document layouts here.
|
| If you wish to have an alternate layout for any of the above reports you will be required to supply a specification of your alternate layout to your trainer, the file will be created here and supplied to you. Costs do apply for this feature.
|
|
|
| Receipting:
|
| Select the option required, to shape what is displayed as options on the receipt screen.
|
|
|
| Show all Receipting Types (eg Cash, Cheque etc):
|
| Show all Receipting Types except Credit Cards: - This option is most preferred.
|
| (Credit Cards = Manual processing via bank deposit)
|
| Show all Receipting Types except EFTPOS:
|
| (EFTPOS = Electronic Funds Transfer of credit cards via POS machine.)
|
|
|
| Split Accounts:
|
| By default RMS supplies 1 account for each reservation. Turning on this option allows you to split the single account out into two sections, allowing you to isolate certain charges eg. You may require an accommodation account and a Extras account, this can be renamed to suit each properties terminology.
|
|
|
| Use Multiple accounts for Gas/Elec/Water
|
| Three (3) seperate accounts will be provided when selected.
|
|
|
| Requirement Charges on General (1):
|
| Directs all charges for requirements to the general account. If not selected and split accounts have been activated the requirement charges will appear on the extras account.
|
|
|
| PABX Charges on General (2):
|
| This option directs all charges for the PABX interface to the general account. If not selected and split accounts have been activated the PABX charges will appear on the extras account.
|
|
|
| POS Charges on General (3):
|
| Re-directs all charges from the POS interface to the general account. If not selected and split accounts have been activated the POS charges will appear on the extras account.
|
|
|
| End of Day:
|
| When this option is selected, the end of day procedure (accounting date) will not roll over until instructed by an operator. This option is used at sites where the accounting date is advanced at times other than midnight.
|
| If you choose to select this option you will also need to provide the correct Accounting System Date.
|
| This option should not be turned on until you are ready to start entering future deposits into the system.
|
|
|
| Creating the Tariff:
|
| These options set the tariff parameters on the reservation accounts and also directly effect your revenue reporting, select the option that best suits your needs.
|
|
|
| Create total tariff - shows the total charge for the reserved period in one transaction.
|
|
|
| Create nightly tariff - will display the charge for each night, adding each night's charges as it is reached during the end of day process.
|
|
|
| User to choose - Permits the operator to decide which setting is to be applied for each reservation, the user will have the choice of either Total Tariff or Nightly Tariff.
|
|
|
| Day of the week - Sets the tariff table to Days rather than Nights. The day's option will apply at sites where a different rate is charged on particular nights eg Weekends.
|
|
|
| Allow split tariffs - Allows you to split the tariff of a reservation between itself and a second guests also sharing the area. This applies only for creating Nightly Tariff.
|
|
|
| On res creation - Creates the tariff automatically as each reservation is made, this will only work for those properties using Accrual Accounting.
|
|
|
| Calculate % Package Component of Tariff after Discount has been applied - Sets the system that if a % package has been applied to a tariff table that the % should not be calculated until the discount has come off the total tariff. See Tariff Table Setup for further information.
|
|
|
| Show "Discount" wording - Where you have setup discounts in your system, this automatically changes the wording which appears on the reservations account to say Discount instead of the description set for the discount. See Discounts for further setup information.
|
| The CHM file was converted to HTML by chm2web software. |